Accommodation
- introduce yourself
- ask to leave the flat
- before the contract finishes
- explain why you need to break the contract.
Dear Sir or Madam,
My name is John Nordstrom and I have been renting the flat in Parkway Boulevard from you for the past six months. As I’m sure you are aware I have been a good tenant during this period. I always pay my rent on time and look after the flat.
My rental agreement with you was for one year and the contract ends in January. Unfortunately, I have just heard that I will need to leave the flat in November, which is, in fact, two months early. The reason for this is that my manager has asked me to go back to Germany earlier than planned and I am afraid this is beyond my control.
As I am now unable to stay here until the end of the contract, I would be extremely grateful if you could release me from it early. I’m aware that this is not normally allowed but I hope you can understand my situation and still return my deposit.
Yours faithfully,
John Nordstrom
- say what the problem is
- describe the accommodation you thought you were getting
- ask the provider to solve the problem
Dear Mr Watterson,
My name is Andrew Fish, and I am taking an eight-week intensive English course at Oxford House College. My company is paying for my tuition, and I am using my summer vacation to study. It is expected I will pass an English Proficiency Test as a result, and be transferred abroad. Therefore, it is rather important to me that I am able to study in the best environment.
I am staying in Phoenix Hostel on campus. While my room is pleasant and the facilities are very good, the hostel is extremely noisy. When I organised my accommodation, I was assured I would be staying only with post-graduate or intensive-course students. However, most of the people in this hostel are doing summer-school courses due to academic failure, and they are all under 22. It seems to me they are enjoying one long party: certainly no one observes light out or turns down music despite being asked to.
I wonder if I may be moved to a hostel which is more conducive to serious study, or I may use the remainder of my accommodation fee to go towards payment for a hotel.
I look forward to hearing from you.
Yours sincerely,
Andrew Fish
- explain your situation
- describe your problems
- tell him/her when you think you can move in
Dear Miss Berry,
As you know, I have rented 41 George Roche Road from you for six months from 15th August. However, I am afraid I will no longer be able to move in on that date, as my plans have had to change because of illness.
During the summer vacation, I was working in a company as a Project Manager. Towards the end of my shift, I slipped and fell on a wet floor and broke my wrist. Luckily, it was a clean break and didn’t require surgery. However, it is my right wrist, and so I am unable to write for the time being.
At present, I am at home in Kuala Lumpur until the plaster can be taken off – I think this should be in the last week of September. I will then return to my course in Canterbury and take up residence at 41 George Roche Road.
I hope this will not cause you any difficulties.
Yours sincerely,
Rachel Yu
- state your reason for writing
- describe the problems and explain how you feel
- propose a solution and risk the landlord to take action
Dear Mr. Jones,
I am one of the tenants at your property in Upper Lewes Road, and am writing to complain about the fact that we do not have any hot water or heating in our house.
As you know, we have been living in this house since September and have always paid our rent on time. However, we have had no hot water for last two weeks. This is making our lives very difficult, especially as it is now the middle of winter. Last week you said you would send a workman to our house within 3 days, but no one came. After calling many times, the workman eventually arrived at the house 5 days later. Unfortunately, he said he could not fix the problem because the boiler was too old! We are now extremely unhappy about this solution.
We are prepared to continue to rent your house but please arrange for emergency repairs to be made. We also request a 40% discount on our rent for the period we have been without any hot water or heating.
We look forward to hearing from you.
Yours Sincerely,
Shannon Brown
- give details of your course and your arrival/departure date
- explain your accommodation needs
- ask for information about getting to and from the college
Dear Sir/Madam,
I am writing to inform you that I will be attending the Advanced Life Insurance course, being held from Tuesday 24th April until 27th April, at the University of Hartford.
I will be arriving on the afternoon of Monday 23th and will be leaving on the morning of Saturday the 28th of April, so I will require a single room for this time. I would prefer my own bathroom, if this is possible, but do not mind sharing if I have to; however, as I am wheelchair bound, the room will have to be disability friendly. Could you please tell me how much this will cost and how I should make a payment? Do you accept VISA?
As I do not know the area, I would also be grateful if you could provide some information about getting to and from the University. Will I need to take public transport from the station or is there a University bus service? Any information on what to see and do in the area would also be greatly appreciated.
Thank you for your assistance.
Your Sincerely
Alex Jones
- explain your situation
- describe the accommodation you require
- say when you will need it
Dear Ms Rose,
I am a 26-year-old farmer and agronomist from Pakistan, and I have been accepted to do/take/complete a one-month training course at Greenmount Agricultural College starting next January.
I would be grateful if You could either find me accommodation for the month or give me a list of addresses which/that I could write to. I would like, if possible, to have rent/take/find a room in a family house because I would like the opportunity/chance to practice my English at the same time. I will need a room with a bed and a table so that I can study there also. If possible/available, I would prefer a room near the college since I will only be in Greenmount for a short time and I will not have time to learn my way around.
I will need the accommodation for five weeks from 28th December to the 3rd February as I would like to arrive a few days before the course begins.
Could you also please tell me how much accommodation of this kind will cost and whether the price include meals?
I look forward to hearing from you.
Yours sincerely,
Muhammad
- explain the reasons for the noise
- apologise
- describe what action you will take
Dear James,
I was very shocked to get your letter saying that the noise from my flat has been spoiling your evenings and causing you some distress. I am really, really sorry about that. I had no idea that you would be able to hear so much, so I hope you will accept my apologies.
As you may have guessed, I am trying to refit my kitchen in the evenings when I get home from work. Unfortunately it is all getting longer than expected and I have been having problems with getting things to fit properly. This has meant to a lot of banging and hammering.
As the kitchen is still not finished, I have decided to call in a professional builder who will finish the work in the next day or two. He’ll work only during daytime hours, so you won’t be disturbed in the evenings again, I promise.
Sorry to have caused these problems.
Yours Sincerely,
Bill
Dear Sir/Madam,
I am writing to express my dissatisfaction with my room-mate. As your know we share one room, I cannot study in the room at all any more if I still stay there.
She always has friend visiting and has parties in the room. They make lots of noise and switch on the radio very loudly, for me this environment is very difficult to study and I need a quiet room. Even borrows my things without asking, it is very impolite.
I request you can give me a new room next term because I have been asked her has parties in other place many times they still have parties in the room. I really can not stay in the same room with her.
I would be grateful if you could change me a single room.
Yours faithfully,
Ivan
