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Letter to Employer

You are studying for a qualification, and you would like some time off work to complete it. Write a letter to your manager. In your letter:
  • Ask for some time off to complete a qualification.
  • Suggest what you will do later at work if you have time off.
  • Say how the qualification helps your job or company.
Write at least 150 words.

Dear Mr Lee,

I am writing to you about the possibility of taking a fortnight off work in order to complete my Master’s degree in Engineering. I am almost finished writing my thesis, which must be submitted to my university by June 30th. Unfortunately, all my annual leave has been used up. Any time I took off, would naturally be unpaid; I would also check my email daily, and be available for emergency phone calls. On return, I would endeavour to come into the office earlier than usual and work Saturdays in order to catch up on anything I had missed. I have already spoken about my situation to my colleagues Mr Grunewald and Ms Tak, who are both willing to assume my responsibilities for two weeks.

I realise my temporary absence could be an inconvenience to you and the rest of the team, but in the long term, our company will benefit from my research. As you may be aware, I have been investigating 3-D printing for some time, and my thesis compares three printers already on the market with two designs pending patent and production. Since our company is considering developing software for these printers, my expertise will help give us a competitive edge.

I look forward to hearing from you.

Yours sincerely,
Alexander Aksyonov

You are looking for a part-time job. Write a letter to an employment agency. In your letter,
  • introduce yourself
  • explain what sort of job you would like
  • and say what experience and skills you have
Write at least 150 words.

Dear Sir/Madam,

I am a German national from Heidelberg and at present I am studying for a Master’s degree in Commercial Law here, at the University of Bielefeld, where I have been for the last two months.

I am looking for a part-time job and I wonder if you can help me. Probably, I would like an office job, perhaps working as a secretary, office administrator or typist. I can only work during the afternoons and at weekends as my university studies occupy most of the day. I would be ready to start immediately.

I am a competent typist and I am computer-literate. In addition, I speak Polish and German fluently and I have been learning English for the past three years. While I studied for my degree, I worked as a part-time office manager for an import-export firm in Heidelberg. In recent years, I have also had temporary summer jobs as a hotel receptionist in Mannheim, Germany.

I am looking forward to hearing from you,

Yours faithfully,
Heinrich Bukowski

You cannot go to a company where you got an offer. Write a letter to the HR supervisor to
  • explain the reason why you decline the offer
  • express you gratitude
  • explain you like your current job very much
You should write at least 150 words.

Dear Sir,

I was a potential employee to whom you made a job offer. I would like to extend my thanks for such an offer, especially at such a company as yours. It is, however, with deepest regret that I must decline your generous invitation and apologize for any inconvenience I may have caused.

I appreciate immensely the interview organized by your company and the extensive effort made by all the staff involved. Their attitude was impressive and highly commendable. As such I must pass my sincerest apologies for any difficulties related to the extra work that must have been involved, and the time wasted on your behalf. Although the offer was substantial, it wasn’t enough to encourage me to sever the bonds with my current employer. During my time at my present company my superiors supported me and fostered my career. In short, they made me the employee I am today.

I would like to keep the lines of communication open between our two parties, and look forward to further correspondence

Yours sincerely

You have been offered a job, asking you to start next week. You want the job very much but, because of a previous commitment, you want to delay the start for another two weeks. Write to the Manager, accepting the job, but explaining your situation and asking for the change to your start date. You should write at least 150 words.

Dear Sir or Madam

I am writing to request putting off the job which you have offered. I really want the job but I have a important previous commitment. So, I cannot start to work next week.

I was offered the job yesterday, which wanted me to start next week. Thank you so much for offering the job. I really want to work at your company. However, I cannot start next week because I have a previous commitment which is my sister’s wedding. It is next weekend, besides. She lives in Korea and she want me to prepare her wedding with my parents. So I have to go to Korea next Monday. After the wedding I will travel a few days with my parents who wanted me to travel because I have lived for 4 years far from home. That is why I cannot start the work next week. I will come back to Sydney two weeks later. I would like to delay the start for another two weeks. Could you delay the start date for me?

Once again, thank you very much for offering it. I look forward to hearing from you as soon as possible.

Yours faithfully

You recently took a part-time job working for a local company. After a few weeks, you realised there were some problems with the job. Write a letter to the manager of the company. In your letter
  • explain why you took the job
  • describe the problems that you experienced
  • suggest what could be done about them
Write at least 150 words.

Dear Sir,

I have been a part-time fitness instructor in your gym for four months. I was pleased to be offered the job, not only because I need to earn some extra money to cover my living expenses but also because I need some experience in fitness training.

It has been obvious to me that people often need help in using the gym equipment. However, it seems that the other trainers have not been encourage to offer assistance to club members. I offer as much as I can, but this means that I am constantly in demand and therefore, working harder than anyone else in the gym. This situation seems rather unfair.

While I realise that members receive initial gym instruction, I feel that they also need ongoing help with the equipment. Could I suggest that a letter is sent to trainers promoting this? After all, personal attention of this kind makes people feel valued and may result in increased membership.

Yours faithfully

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